Access to Information Act - Annual Report to Parliament 2014 - 2015
Table of Contents
- Introduction
- Administration of the Act
- Statistical Reporting Overview
- Annex A – Access to Information Act and Privacy Act Delegation Order
- Annex B – Statistical Report on the Access to Information Act
Introduction
Western Economic Diversification Canada (WD) was established in was established in 1987 under the provisions of the Western Economic Diversification Act (1988), and mandated to promote the development and diversification of the economy of Western Canada and to advance the interests of the West in national economic policy, program and project development and implementation. This broad mandate allows the department to implement tailored programs and initiatives to assist western Canadians to create strong, competitive and innovative businesses and communities.
The Minister of Health, supported by the Minister of State (Western Economic Diversification), is responsible for this organization.
The Access to Information Act extends the present laws of Canada to provide all Canadian citizens, permanent residents and corporations present in Canada with a right of access to any record under the control of a government institution that is not of a personal nature. In accordance with the principles that government information should be available to the public, this access to information is balanced against the legitimate need to protect sensitive information and permit effective functioning of government. Necessary exceptions should be limited and specific.
WD is committed to both the spirit and intent of the Access to Information Act, which is based on the principles of open government, to ensure transparency and accountability within the department.
Further, the Act complements, but does not replace, other procedures for obtaining government information, and is not intended to limit access to government information normally available to the public upon request.
This report describes how WD administered the Act during fiscal year 2014-2015, and fulfills the requirements under Section 72 that every government institution must prepare an annual report on the administration of this Act each fiscal year and ensure it is tabled in Parliament.
WD will publish its Annual Report to Parliament on its public website (www.wd-deo.gc.ca) once it has been tabled in the House of Commons and the Senate.
Administration of the Act
In accordance with section 73 of the Access to Information Act, the Honourable Rona Ambrose, Minister of Health and Minister of Western Economic Diversification, delegated her full powers, authorities and responsibilities to the Executive Director, Finance and Corporate Management (Access to Information and Privacy Coordinator) and Manager, Corporate Administration (Deputy Access to Information and Privacy Coordinator). The delegation also extends limited authority to the Access to Information and Privacy (ATIP) Officer to acknowledge access requests, undertake consultations, and manage related extensions. The delegation order issued on September 30, 2013, is attached in Annex A.
The ATIP Unit is located in Edmonton, Alberta. The unit oversees the administration of the Act, and is part of the Finance and Corporate Management Directorate. The ATIP Coordinator, Deputy ATIP Coordinator, and one full-time ATIP Officer are accountable for the development, coordination and implementation of effective policies, guidelines, systems and procedures to ensure the Minister’s responsibilities under the Act are met, and to enable the monitoring and timely processing, and proper disclosure of information to our clients.
The primary responsibilities of WD’s ATIP Unit include:
- processing access requests in accordance with the Act;
- assist requestors in formulating their requests when required;
- responding to consultations from other federal institutions on WD records or information being considered for release;
- applying all discretionary and mandatory exemptions in accordance with the provisions of the Act;
- developing and maintaining policies, procedures and guidelines to ensure the Act is respected by staff;
- promoting awareness of the Act within the department to ensure staff is aware of the obligations imposed by the legislation;
- preparing annual reports to Parliament and other statutory requirements, such as annual statistical reports and the department’s Info Source chapter, as well as any material that may be required by central agencies;
- representing WD in dealings with Treasury Board Secretariat, the Office of the Information Commissioner of Canada and other federal organizations regarding the application of the Act as it relates to WD;
- monitoring departmental compliance with the Act, its regulations, and relevant policies and procedures; and
- providing ongoing advice and guidance to senior management and staff on information management and access to information legislation.
Regional ATIP Liaison Officers (RALOs) are located in each of WD’s regional offices and corporate business units. These individuals are the first point of contact and identify the appropriate subject experts, coordinate retrieval of records responding to access requests, and liaise between the ATIP Unit and regional staff concerning enquiries.
The ATIP Unit monitors the processing of all access requests. The ATIP Coordinator and the department’s Executive Committee, RALOs and Communications officials receive weekly briefing reports pertaining to the status of all active formal and informal access requests and consultations.
Departmental Policies and Procedures
There were no changes made to WD’s Access to Information policy suite, including the Access to Information Procedures Manual, during the 2014-2015 fiscal year as a result of changes in TBS policies or directives.
The department posts summaries of its closed access to information requests to WD’s public website. These postings were also hyperlinked to the “Open Government (ATI)” website.
Training and Awareness
Staff training and awareness activities include:
- The ATIP Officer provides ongoing advice on access to information issues, provides guidance on how the department processes access requests, and the rationale required to apply the exemptions and exclusions to Regional ATIP Liaison Officers and staff to increase awareness of the Act.
- In 2014-2015, the ATIP Unit conducted 4 pre-processing meetings, which were attended by departmental officials/subject experts. These meetings are conducted as new access requests are received and when deemed appropriate dependent on the nature of the request. Meetings are approximately one-half hour in length, depending on the complexities of the request, and are intended to provide guidance on the records retrieval and review process, recommendations required by the ATIP Unit, and identify volumes of records, potential sensitivities, etc. In total, 13 individuals participated in these meetings.
- Two training sessions were conducted for recently appointed Regional ATIP Liaison Officers (RALOs) to discuss their roles and responsibilities, and the processes utilized by the department when requests are received. Two RALOs and two back-ups participated in the meeting.
- WD promoted Right to Know Week (September 22-28, 2014) via e-mail to all staff as a news bulletin on the department’s intranet site.
- The department maintains an Access to Information and Privacy presence on its intranet site that includes policies, procedures, training and awareness presentations, relevant links to useful sites related to access and privacy, and contact information, as well as “The ATIP Eye” tips.
Statistical Reporting Overview
The following information provides additional context to the statistical details found in WD’s 2014-2015 statistical report (Annex B – “Statistical Report on the Access to Information Act”).
Requests Received Pursuant to the Access to Information Act
A. Formal Requests
For the period of April 1, 2014 to March 31, 2015, WD received 13 formal requests for information pursuant to the Access to Information Act. This is lower than average for the department over the last five years, although there was an unprecedented increase in 2013-2014.
The accompanying chart shows the comparison of new of requests received by the department over the past five years.
Text version: 5-Year Comparison of the Number of Requests Received
The category of requesters for 2014-2015 is broken as follows:
- Four (30.8 percent) each from the media and organizations;
- Three (23 percent) from the general public; and
- One (7.7 percent) each from academic and business (private sector).
The accompanying chart shows a five-year comparison of sources of access requests to WD.
Text version: Sources of Formal Request
In total, 14 access requests were completed during the reporting period, including two requests carried forward from 2014-2015. One request was carried forward into the 2015-2016 fiscal year.
The disposition and completion times of the completed requests are broken as follows:
| Disposition of Compleated Requests | 1-15 Days | 16-30 Days | 31-60 Days | 61-120 Days | TOTAL |
|---|---|---|---|---|---|
| All disclosed | 3 | 0 | 3 | ||
| Disclosed in part | 4 | 1 | 3 | 8 | |
| All exempted | 1 | 1 | |||
| No records exist | 2 | 2 | |||
| Request transferred | |||||
| Request abandoned | |||||
| Total | 6 | 4 | 1 | 3 | 14 |
B. Informal Requests
As a result of the posting of summaries of closed access requests of the department’s public website and the Open Government portal, WD processed 15 requests for copies of previously disclosed access requests. This is a 47 per cent increase from 2013-2014.
No application fees or response timelines apply to these informal requests; however, WD responded to all requests in 10 days or less.
Extensions of Time Limits and Consultations
Section 9 of the Act provides for the extension of the statutory time limits if the request is for a large volume of records or necessitates a search through a large volume of records and meeting the original time limit would unreasonably interfere with the operations of the department; also, if consultations are necessary.
In 2014-2015, WD required extensions due to interference with departmental operations on two requests. These extensions may be considered if processing the request within 30 days would require the transfer of resources from a business unit to the ATIP office, monopolize a significant portion of the resources of the office of primary interest to the detriment of its core functions, or the request would use such a high proportion of the resources of the ATIP Unit that it would have a significant negative impact on the processing of other requests.
WD also required extensions to complete necessary consultations with other government departments and/or third parties on four requests which were completed within 2014-2015.
Exemptions and Exclusions Invoked
Of the 14 requests completed in 2014–2015, exemptions were applied pursuant to the Act on nine requests. If three different exemptions were applied to a request, one exemption under each relevant section would be reported for a total of three; however, if the same exemption was claimed several times in the same request it is captured only once in the statistics.
The accompanying table compares the number of exemptions applied during 2014-2015 and 2013-2014 fiscal years.
| Exemption Invoked |
Subsection | 2014–2015 | 2014–2013 |
|---|---|---|---|
| 13(1) | (c) | 0 | 1 |
| 14 | (a) (b) |
4 3 |
1 0 |
| 16(1) | (c) | 0 | 1 |
| 16(2) | 0 | 1 | |
| 16.1(1) | (a) | 0 | 0 |
| (a)(ii) | 3 | 0 | |
| 18 | (b) | 1 | 0 |
| 19(1) | 6 | 7 | |
| 20(1) |
(b) |
9 7 4 |
4 3 3 |
| 21(1) | (a) (b) (c) (d) |
8 7 6 4 |
4 4 1 1 |
| 22 | 1 | 0 | |
| 23 | 2 | 1 | |
| 26 | 1 | 1 |
Section 19(1) was the most utilized exemption during the reporting period, having been applied to seven requests. Sections 20(1) and 21(1) were applied to four requests each.
The Act does not apply to certain materials such as published material pursuant to Section 68 or confidences of the Queen’s Privy Council pursuant to Section 69. WD did not invoke either section during this reporting period.
Other Government Department Consultations
In 2014-2015, WD was consulted by other federal departments on six occasions. This is a decrease of 75 per cent from 2013-2014 and 2012-2013. No consultations were received from other organizations or other levels of government.
- WD recommended full disclosure of information pertaining to our department on two consultation requests.
- WD recommended partial disclosure of information pertaining to our department on four consultation requests.
- In total, WD reviewed 163 pages.
- WD responded to four consultations within 15 days, and the remaining two consults within 24 days or less.
Complaints, Audits and Investigations
WD received one administrative complaint pursuant to the Access to Information Act in 2014–2015, and while the investigation is ongoing, the department has implemented changes to its internal briefing processes as a result.
There were no audits undertaken or concluded during the reporting period. Further, there were no appeals or applications submitted to the Federal Court.
Fees Collected
Access to Information fees collected during the reporting period totalled $118.30, including application and reproduction fees. Additionally, one $5 application fees was refunded as the request was processed informally. During the same period, WD waived reproduction fees totalling $96.80.
Operational Costs Associated with Administering the Act
WD’s cost for administrating the Access to Information Act in 2014-2015 is estimated as follows:
- the ATIP Unit salary costs, including a portion of the ATIP Coordinator’s and Deputy ATIP Coordinator’s salaries, and 50 percent of the ATIP Officer’s salary (a total of .64 FTE/year);
- goods and services, including professional services contracts and other expenses, including the ATIP case management system licensing, supplies, and ATIP unit travel and training costs;
- additional salary-related costs, which incorporate estimated costs for other departmental officials to retrieve, review and make recommendations concerning records responding to access requests, information technology support, and translation of staff awareness materials and access-related documents.
| ATIP Unit Salaries | $54,525 |
|---|---|
| Goods and Services | $8,389 |
| Total ATIP Unit Costs | $62,914 |
| Additional salary-related costs | $8,416 |
| TOTAL DEPARTMENTAL COSTS | $71,330 |
The additional salary-related costs included above are not all captured in the Statistical Report, but provide a more complete picture of the overall cost to the department to administer all aspects of its activities related to the Access to Information Act.
Annex A - Access to Information Act and Privacy Act Delegation Order
Text version: Access to Information Act and Privacy Act Delegation Order.
Delegation of Authority Schedule
| Provision / Disposition | Description | Title of Positions / Titre des postes |
|---|---|---|
| 4(2.1) | Responsibility of head of institution Responsabilité de l’institution fédérale |
|
| 7(a) | Notice where access requested Réponse à une demande de communication |
|
| 7(b) | Giving access to the record Communication du document |
|
| 8(1) | Transfer of request Transmission de la demande |
|
| 9 | Extension of time limits Prorogation du délai |
|
| 11(2)(3)(4) (5)(6) |
Additional fees Frais supplémentaires |
|
| 12(2)(b) | Language of access Langue de la communication |
|
| 12(3)(b) | Access in an alternative format Communication dans un format alternatif |
|
| Provision / Disposition | Description | Title of Positions / Titre des postes |
|---|---|---|
| 13 | Information obtained in confidence Renseignements obtenus à titre confidentiel |
|
| 14 | Federal-provincial affairs Affaires fédérales-provinciales |
|
| 15 | International affairs and defence Affaires internationales et défense |
|
| 16 | Law enforcement and investigations Application de la loi et enquêtes |
|
| 16.5 | Public Servants Disclosure Protection Act Loi sur la protection des fonctionnaires divulgateurs d’actes répréhensibles |
|
| 17 | Safety of individuals Sécurité des individus |
|
| 18 | Economic interests of Canada Intérêts économiques du Canada |
|
| 18.1 | Economic interest of certain government institutions Intérêts économiques de certaines institutions fédérales |
|
| 19 | Personal information Renseignements personnels |
|
| 20 | Third party information Renseignements de tiers |
|
| 21 | Operations of government Activités du gouvernement |
|
| 22 | Testing procedures, tests and audits Examen et vérifications |
|
| 22.1 | Internal audits Vérifications internes |
|
| 23 | Solicitor-client privilege Secret professionnel des avocats |
|
| 24 | Statutory prohibitions Interdictions fondées sur d’autres lois |
|
| Provision / Disposition | Description | Title of Positions / Titre des postes |
|---|---|---|
| 25 | Severability Prélèvements |
|
| 26 | Refusal of access where information to be published Refus de communication en cas de publication |
|
| 27(1)(4) | Third party notification Avis aux tiers |
|
| 28(1)(2)(4) | Third party notification Avis aux tiers |
|
| 29(1) | Notice of decision to disclose Avis de la décision de communiquer |
|
| 33 | Notice to Information Commissioner of notices to third parties Avis au Commissaire à l’information des avis aux tiers |
|
| 35(2)(b) | Right to make representations Droit de présenter des observations |
|
| 37(1) | Notice of actions to implement recommendations of Commissioner Avis des mesures pour la mise en œuvre des recommandations du Commissaire |
|
| 37(4) | Access to be given complainant Communication accordée au plaignant |
|
| 43(1) | Notice of third party of application to Federal Court for review Avis au tiers d’une demande de révision à la Cour fédérale |
|
| 44(2) | Notice to requestor of application for review by third party Avis au demandeur d’un recours en révision du tiers |
|
| 52(2)(b), 52(3) | Special rules of hearings Règles spéciales pour les auditions |
|
| 71(2) | Facilities for inspection of manuals Installation de consultation des manuels |
|
| 72 | Annual report to Parliament Rapport annuel au Parlement |
|
| Provision / Disposition | Description | Title of Positions / Titre des postes |
|---|---|---|
| 6(1) | Transfer of request Transmission de la demande |
|
| 7(2) | Search and preparation fees Frais liés à la recherche et à la préparation |
|
| 7(3) | Production and programming fees Frais liés à la production et la programmation |
|
| 8 | Method of access Méthode d’accès |
|
| 8.1 | Limitations in respect of format Restrictions applicables au support |
|
Annex B – Statistical Report on the Access to Information Act
Name of institution: Western Economic Diversification Canada
Reporting Period: 2014-04-01 to 2015-03-31
Part 1 – Requests under the Access to Information Act
1.1 Number of Requests
| Number of Requests | |
|---|---|
| Received during reporting period | 13 |
| Outstanding from previous period | 2 |
| Total | 15 |
| Closed during reporting period | 14 |
| Carried over to next reporting period | 1 |
1.2 Source of Requests
| Source | Number of Requests |
|---|---|
| Media | 4 |
| Academia | 1 |
| Business (Private Sector) | 1 |
| Organization | 4 |
| Public | 3 |
| Decline to Identify | 0 |
| Total | 13 |
1.3 Informal requests
| Compleation time | |||||||
|---|---|---|---|---|---|---|---|
| 1 to 15 days |
16 to 30 days |
31 to 60 days |
61 to 120 days |
121 to 180 days |
181 to 365 days |
More than 365 days |
Total |
| 15 | 0 | 0 | 0 | 0 | 0 | 0 | 15 |
Note: All requests previously recorded as "treated informally" will now be accounted for in this section only.
Part 2: Requests Closed During the Reporting Period
2.1 Disposition and completion time
| Disposition of requests |
Compleation Time | |||||||
|---|---|---|---|---|---|---|---|---|
| 1 to 15 days |
16 to 30 days |
31 to 60 days |
61 to 120 days |
121 to 180 days |
181 to 365 days |
More than 365 days |
Total | |
| All disclosed | 3 | 0 | 0 | 0 | 0 | 0 | 0 | 3 |
| Disclosed in part | 0 | 4 | 1 | 3 | 0 | 0 | 0 | 8 |
| All exempted | 1 | 0 | 0 | 0 | 0 | 0 | 0 | 1 |
| All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| No records exist | 2 | 0 | 0 | 0 | 0 | 0 | 0 | 2 |
| Request transferred | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 6 | 4 | 1 | 3 | 0 | 0 | 0 | 14 |
2.2 Exemptions
| Section | Number of Requests |
|---|---|
| 13(1)(a) | 0 |
| 13(1)(b) | 0 |
| 13(1)(c) | 1 |
| 13(1)(d) | 0 |
| 13(1)(e) | 0 |
| 14(a) | 1 |
| 14(b) | 0 |
| 15(1) – I.A.* | 0 |
| 15(1) – Def.* | 0 |
| 15(1) – S.A.* | 0 |
| 16(1)(a)(i) | 0 |
| 16(1)(a)(ii) | 0 |
| 16(1)(a)(iii) | 0 |
| 16(1)(b) | 0 |
| 16(1)(c) | 1 |
| 16(1)(d) | 0 |
| 16(2)(a) | 0 |
| 16(2)(b) | 0 |
| 16(2)(c) | 0 |
| 16(3) | 0 |
| 16.1(1)(a) | 0 |
| 16.1(1)(b) | 0 |
| 16.1(1)(c) | 0 |
| 16.1(1)(d) | 0 |
| 16.2(1) | 0 |
| 16.3 | 0 |
| 16(1)(a) | 0 |
| 16(1)(b) | 0 |
| 16.5 | 0 |
| 17 | 0 |
| 18(a) | 0 |
| 18(b) | 0 |
| 18(c) | 0 |
| 18(d) | 0 |
| 18.1(1)(a) | 0 |
| 18.1(1)(b) | 0 |
| 18.1(1)(c) | 0 |
| 18.1(1)(d) | 0 |
| 19(1) | 7 |
| 20(1)(a) | 0 |
| 20(1)(b) | 4 |
| 20(1)(b.1) | 0 |
| 20(1)(c) | 3 |
| 20(1)(d) | 3 |
| 20.1 | 0 |
| 20.2 | 0 |
| 20.4 | 0 |
| 21(1)(a) | 4 |
| 21(1)(b) | 4 |
| 21(1)(c) | 1 |
| 21(1)(d) | 1 |
| 22 | 0 |
| 22.1(1) | 0 |
| 23 | 1 |
| 24(1) | 0 |
| 26 | 1 |
| * I.A: International Affairs Def.: Defence of Canada S.A: Subversive Activities |
|
top of page2.3 Exclusions
| Section | Number of Requests |
|---|---|
| 68(a) | 0 |
| 68(b) | 0 |
| 68(c) | 0 |
| 68.1 | 0 |
| 68.2(a) | 0 |
| 68.2(b) | 0 |
| 69(1)(a) | 0 |
| 69(1)(b) | 0 |
| 69(1)(c) | 0 |
| 69(1)(d) | 0 |
| 69(1)(e) | 0 |
| 69(1)(f) | 0 |
| 69(1)(g) re (a) | 0 |
| 69(1)(g) re (b) | 0 |
| 69(1)(g) re (c) | 0 |
| 69(1)(g) re (d) | 0 |
| 69(1)(g) re (e) | 0 |
| 69(1)(g) re (f) | 0 |
| 69.1(1) | 0 |
2.4 Format of information released
| Disposition | Paper | Electronic | Other formats |
|---|---|---|---|
| All disclosed | 3 | 0 | 0 |
| Disclosed in part | 5 | 3 | 0 |
| Total | 8 | 3 | 0 |
2.5 Complexity
2.5.1 Relevant pages processed and disclosed
| Disposition of requests | Number of pages processed |
Number of pages disclosed |
Number of requests |
|---|---|---|---|
| All disclosed | 24 | 24 | 4 |
| Disclosed in part | 1043 | 940 | 8 |
| All exempted | 46 | 0 | 1 |
| All excluded | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 |
| Neither confirmed nor denied |
0 | 0 | 0 |
2.5.2 Relevant pages processed and disclosed by size of requests
| Disposition | Less than 100 pages processed |
101-500 pages processed |
501-1000 pages processed |
1001-5000 pages processed |
More than 5000 pages processed |
|||||
|---|---|---|---|---|---|---|---|---|---|---|
| Number of Requests | Pages Disclosed |
Number of Requests | Pages Disclosed |
Number of Requests | Pages Disclosed |
Number of Requests | Pages Disclosed |
Number of Requests | Pages Disclosed |
|
| All disclosed | 3 | 24 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Disclosed in part | 4 | 198 | 4 | 742 | 0 | 0 | 0 | 0 | 0 | 0 |
| All exempted | 1 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Request Abandoned | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 8 | 222 | 4 | 742 | 0 | 0 | 0 | 0 | 0 | 0 |
2.5.3 Other complexities
| Disposition | Consultation Required |
Assessment of fees |
Legal advice sought |
Other | Total |
|---|---|---|---|---|---|
| All disclosed | 0 | 0 | 0 | 0 | 0 |
| Disclosed in part | 4 | 1 | 0 | 0 | 5 |
| All exempted | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 |
| Abandoned | 0 | 0 | 0 | 0 | 0 |
| Total | 4 | 1 | 0 | 0 | 5 |
2.6 Deemed refusals
2.6.1 Reasons for not meeting the statutory deadline
| Number of requests closed past the statutory deadline |
Principal Reason | |||
|---|---|---|---|---|
| Workload | External consultation |
Internal consultation |
Other | |
| 0 | 0 | 0 | 0 | 0 |
2.6.2 Number of days past deadline
| Number of days past deadline |
Number of requests past deadline where no extension was taken |
Number of requests past deadline where an extension was taken |
Total |
|---|---|---|---|
| 1 to 15 days | 0 | 0 | 0 |
| 16 to 30 days | 0 | 0 | 0 |
| 31 to 60 days | 0 | 0 | 0 |
| 61 to 120 days | 0 | 0 | 0 |
| 121 to 180 days | 0 | 0 | 0 |
| 181 to 365 days | 0 | 0 | 0 |
| More than 365 days | 0 | 0 | 0 |
| Total | 0 | 0 | 0 |
2.7 Requests for translation
| Translation Requests | Accepted | Refused | Total |
|---|---|---|---|
| English to French | 0 | 0 | 0 |
| French to English | 0 | 0 | 0 |
| Total | 0 | 0 | 0 |
Part 3 – Extensions
3.1 Reasons for extensions and disposition of requests
| Disposition of requests where an extension was taken |
9(1)(a) Interference with operations |
9(1)(b) Consultation |
9(1)(c) Third party notice |
|
|---|---|---|---|---|
| Section 69 | Other | |||
| All disclosed | 0 | 0 | 0 | 0 |
| Disclosed in part | 2 | 0 | 2 | 3 |
| All exempted | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 |
| No records exist | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 |
| Total | 2 | 0 | 2 | 3 |
3.2 Length of extensions
| Length of extensions | 9(1)(a) Interference with operations |
9(1)(b) Consultation |
9(1)(c) Third party notice |
|
|---|---|---|---|---|
| Section 69 | Other | |||
| 30 days or less | 2 | 0 | 1 | 0 |
| 31 to 60 days | 0 | 0 | 1 | 3 |
| 61 to 120 days | 0 | 0 | 0 | 0 |
| 121 to 180 days | 0 | 0 | 0 | 0 |
| 181 to 365 days | 0 | 0 | 0 | 0 |
| 365 days or more | 0 | 0 | 0 | 0 |
| Total | 2 | 0 | 2 | 3 |
Part 4 – Fees
| Fee Type | Fee Collected | Fee Waved or Refunded | ||
|---|---|---|---|---|
| Number of Requests | Amount | Number of Requests | Amount | |
| Application | 13 | $65 | 0 | $0 |
| Search | 0 | $0 | 0 | $0 |
| Production | 0 | $0 | 0 | $0 |
| Programming | 0 | $0 | 0 | $0 |
| Preparation | 0 | $0 | 0 | $0 |
| Alternative format | 0 | $0 | 0 | $0 |
| Reproduction | 1 | $53 | 8 | $97 |
| Total | 14 | $118 | 8 | $97 |
Part 5: Consultations Received From Other Institutions and Organizations
5.1 Consultations received from other Government of Canada institutions and organizations
| Consultations | Other government institutions |
Number of pages to review |
Other Organizations |
Number of pages to review |
|---|---|---|---|---|
| Received during reporting period | 6 | 163 | 0 | 0 |
| Outstanding from the previous period | 0 | 0 | 0 | 0 |
| Total | 6 | 163 | 0 | 0 |
| Completed during reporting period | 6 | 163 | 0 | 0 |
| Pending at the end of the reporting period | 0 | 0 | 0 | 0 |
5.2 Recommendations and completion time for consultations received from other Government of Canada institutions
| Recommendation | Number of days required to complete consultation requests | |||||||
|---|---|---|---|---|---|---|---|---|
| 1 to 15 days |
16 to 30 days |
31 to 60 days |
61 to 120 days |
121 to 180 days |
181 to 365 days |
More than 365 days |
Total | |
| Disclose entirely | 2 | 0 | 0 | 0 | 0 | 0 | 0 | 2 |
| Disclose in part | 2 | 2 | 0 | 0 | 0 | 0 | 0 | 4 |
| Exempt entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Exclude entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 4 | 2 | 0 | 0 | 0 | 0 | 0 | 6 |
5.3 Recommendations and completion time for consultations received from other organizations
| Recommendation | Number of days required to complete consultation requests | |||||||
|---|---|---|---|---|---|---|---|---|
| 1 to 15 days |
16 to 30 days |
31 to 60 days |
61 to 120 days |
121 to 180 days |
181 to 365 days |
More than 365 days |
Total | |
| Disclose entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Disclose in part | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Exempt entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Exclude entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Part 6: Completion Time of Consultations on Cabinet Confidences
6.1 Requests with Legal Services
| Number of Days | Fewer than 100 Pages Processed |
101-500 Pages Processed |
501-1000 Pages Processed |
1001-5000 Pages Processed |
More than 5000 Pages Processed |
|||||
|---|---|---|---|---|---|---|---|---|---|---|
| Number of Requests | Pages Disclosed |
Number of Requests | Pages Disclosed |
Number of Requests | Pages Disclosed |
Number of Requests | Pages Disclosed |
Number of Requests | Pages Disclosed |
|
| 1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
6.2 Requests with Privy Council Office
| Number of Days | Fewer than 100 Pages Processed |
101-500 Pages Processed |
501-1000 Pages Processed |
1001-5000 Pages Processed |
More than 5000 Pages Processed |
|||||
|---|---|---|---|---|---|---|---|---|---|---|
| Number of Requests | Pages Disclosed |
Number of Requests | Pages Disclosed |
Number of Requests | Pages Disclosed |
Number of Requests | Pages Disclosed |
Number of Requests | Pages Disclosed |
|
| 1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Part 7 – Complaints and Investigations
| Section 32 | Section 35 | Section 37 | Total |
|---|---|---|---|
| 1 | 1 | 0 | 2 |
Part 8 – Court Action
| Section 41 | Section 42 | Section 44 | Total |
|---|---|---|---|
| 0 | 0 | 0 | 0 |
Part 9 – Resources related to the Access to Information Act
9.1 Costs
| Expenditures | Amount | |
|---|---|---|
| Salaries | $54,525 | |
| Overtime | $0 | |
| Goods and Services | $8,389 | |
| * Professional services contracts | $0 | |
| * Other | $8,389 | |
| Total | $62,917 | |
9.2 Human Resources
| Resources | Person Years Dedicated to Access Information Activities |
|---|---|
| Full-time employees | 0.64 |
| Part-time and casual employees | 0.00 |
| Regional staff | 0.00 |
| Consultants and agency personnel | 0.00 |
| Students | 0.00 |
| Total | 0.64 |
Note: Enter values to two decimal places.
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