Group discussion quick reference guide
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Click on the topics below for everything you need to facilitate your own discussion:
- Group discussion considerations
- Logistical considerations
- Materials and equipment
- Facilitator script
Group discussion considerations
Steps to leading a group discussion?
- Allow everyone to introduce themselves
- Establish ground rules
- Explain the topic
- Ask open-ended questions and follow up questions when necessary
- Move and wrap-up the discussion as needed
- Ensure all participants have an opportunity to provide feedback
- Smooth over conflict as needed
Sample Operating Values
- Balance airtime
- Minimize distractions
- We speak for ourselves (not We, only I); if we are speaking on behalf of an organization, then we ensure this is communicated with the group
- Respect is the foundation of our discussion
- We can respectfully disagree; consensus is not necessary
Logistical considerations
A few key considerations to facilitating meaningful engagement:
- Encourage participants to contribute to the operating values;
- As the facilitator, ensure participants engage in line with those values and if they don't, remind them to do so;
- Review the agenda and respect people's take (start and end on time); and
- As a facilitator, you are not a participant. Your most important role is to take note of the discussion and ensure all participants feel able to fully participate.
Timing
The length of each engagement session will vary, depending on the number of participants. Please plan on 3-5 minutes per person, per question.
Participants
Anywhere between five and ten people works best in a discussion. Larger groups can be broken down into smaller groups for discussion, then brought back to report their findings.
Materials and Equipment
What materials do you need?
1) Guiding questions
Facilitator script. Additional context to help frame the discussion is available in the Engagement Paper.
2) Supplies and equipment:
Whether you choose to conduct the discussion in a traditional format or decide to incorporate new technology—it is the participant feedback that is most important.
Select supplies and equipment that are best suited for your group discussion.
Watch or clock
Flip chart, chalk board, white board, paper
"Post it" style sticky notes
Easel, easel paper
Pens, markers, or any other writing instruments
Electronic devices (laptop, mobile phone, video recorder, or camera)
Participant list (for facilitator only)
Name tags or tent cards
3) Set Up:
Chairs
Tables
Refreshments (optional)
Facilitator opening remarks
This facilitator's opening remarks will help guide the group discussion by outlining the topics and questions of the session. Please adjust the remarks to ensure they reflect the personal tone and voice of the facilitator.
Introduction (2 mins)
- Welcome everyone, my name is ________ from ________.
- Our goal for today is to facilitate a meaningful group discussion with input that will be shared with Western Economic Diversification Canada. This input will be used to develop a Western Canada Growth Strategy.
- We will do this by:
- identifying areas of common interest; and
- drawing as many of you into the discussion as possible.
- This is a group discussion, so remember the following operating values:
- Balance airtime;
- Minimize distractions;
- We speak for ourselves (not "We", only "I"); if we are speaking on behalf of an organization, then we ensure this is communicated with the group;
- Respect is the foundation of our discussion; and
- We can respectfully disagree; consensus is not necessary.
- As for the format, there are a total of five (5) questions that we will be covering.
- As I go through each question, we will spend three (3) minutes each to brainstorm as many ideas as we can.
- As you think of an idea, say it aloud and write it down.
- This way, we will be able to play off each other's ideas.
- Remember, we are going for quantity not quality at this initial stage. So whatever comes to mind, say it.
- Next, I will ask each of you to take a look at your list and share ideas that you think would be the most beneficial for you to discuss.
- I will place a check mark by the idea for every time it is mentioned.
- Recognizing how valuable your time is, we will be spending 15 minutes per question to discuss the top ideas with the most check marks.
- And as you're speaking, I am going capture your ideas and answers on the [e.g. white board/laptop/video].
- Let's start with a warm-up question:
Warm-up
What do you love most about western Canada?
Answer:
- Now that we have a general sense of how this format works, let's start with the first question.
Discussion questions
1) What does a stronger western Canadian economy look like 10 years from now?
CONTEXT: Western Canada's strong economic performance over most of the last two decades has helped drive growth at the national level, but slower growth is expected going forward as the region faces significant challenges, including:
- Disruptive technologies posing risks for companies and workers;
- Lower economic participation by Indigenous Peoples and other groups;
- Weaker prices for our natural resources, combined with transportation bottlenecks, and the need for sustainable practices;
- Businesses requiring access to talent and skilled workers; and.
- Trade barriers emerging with traditional partners.
The ways that western Canadians respond to these challenges will help shape our future prosperity.
PROMPT: 10 years from now, what does a stronger western Canada look like to you? How will we increase our participation in the global economy? How can we continue to grow a knowledge-based economy? How do we share prosperity with all western Canadians?
2) What are the best ways to spur new growth in western Canada?
CONTEXT: A variety of policies, programs and tools exist to help western Canadians pursue new opportunities for economic growth, such as:
- Growing emerging industries and transforming traditional sectors;
- Diversifying exports and capturing rising demand from emerging markets;
- Making small businesses more competitive and helping them to scale;
- Increasing entrepreneurship opportunities for Indigenous Peoples, women, and youth;
- Helping get innovative products and services developed and into the hands of consumers; and
- Equipping western Canadians with the skills they need in the new economy.
PROMPT: Do you agree that these areas are key to spurring new growth? What do we need to get right to get there? Could increased collaboration between partners help?
3) What will help the Indigenous economy continue to grow?
CONTEXT: Western Canada is home to a young and diverse population, including 55% of Canada's Indigenous Peoples. The Indigenous economy was estimated to be around $30 billion in 2016 and is growing fast; however, the unemployment rate for Indigenous Peoples is double the regional average and that of on-reserve Indigenous communities is even higher.
Data on Indigenous businesses remains limited, but suggests a growing opportunity:
- 2% of Canada's SMEs are Indigenous owned, this does not include unincorporated and on-reserve businesses;
- Indigenous self-employment rose 15.6% between 2006 and 2011, while Canada's overall number declined 4.4%; and
- 6.3% of Indigenous Peoples are self-employed, compared to 10.7% of the total labour force.
According to research, Indigenous entrepreneurs are motivated by a desire to innovate, expand and profit from their businesses, but they also face challenges to their growth and development, including access to financing, training, and technology.
PROMPT: How can Indigenous-led businesses sustain their growth and prosperity? How can government services be improved for Indigenous entrepreneurs and businesses?
4) How can we improve economic participation in the west of other underrepresented groups, including women, youth and new immigrants?
CONTEXT: Governments recognize that fostering diversity and inclusion is integral to creating an economy that works for everyone. The full and equal participation of women, youth, and new immigrants in the economy is essential to Canada's future competitiveness and prosperity.
The numbers demonstrate some of the challenges women entrepreneurs and women-led businesses face. For instance:
- Women own fewer than 16% of all businesses;
- 10% of high-growth firms are owned by women;
- About 8% of women-owned businesses export (compared to 12% for all SMEs); and
- 15% of CEO positions are held by women
Women-led businesses also face barriers in accessing capital. According to recent data, women entrepreneurs are less likely to seek debt and equity financing and are more likely to be rejected or receive less money.
Youth are challenged to find jobs and establish businesses. For example:
- 64% of youth (15 to 24) are either working or seeking employment, compared to 87% of adults (25 to 54);
- The share of youth working in part-time and temporary positions continues to rise;
- More youth are pursuing university education, but 17% of young graduates report being overqualified for their jobs; and
- 3.6% of youth are self-employed, and they are twice as likely as adults to exit entrepreneurship.
On average, landed immigrants face economic challenges, including:
- Higher unemployment (7.4% compared to 6.6% for those born in Canada);
- Lower participation rates, suggesting discouraging conditions when seeking work;
- Lower median incomes (including a 39% gap for university graduates educated outside of Canada); and
- A smaller share of immigrants are self-employed in Alberta, Saskatchewan, and Manitoba, contrasting with higher immigrant self-employment in the rest of Canada
PROMPT: What is the best approach to closing labour market gaps and supporting business opportunities for women, youth, and new immigrants?
5) How can governments, industry and western Canadians work together to grow the regional economy?
CONTEXT: Governments, communities, businesses, and individuals are already tackling many of the economic challenges that they face, while working on new economic opportunities for western Canada. However, increasing collaboration between these groups will focus resources and lead to creative solutions.
This engagement will help the Government of Canada to identify shared priorities for economic growth. Western Canadians are less interested in who is delivering solutions, than making sure that they are easy to access and effective.
A new Western Canada Growth Strategy must also include connections to regional and local partners, such as business, industry, academia, Indigenous Peoples, and different levels of government.
PROMPT: How can we all work better together to deliver for western Canadians? Are there models or successful relationships that you would point to?
Close
- Thank you all for taking the time to participate in this important discussion.
- To ensure that I have captured everything appropriately and that I have not missed anything, the following are the high level discussion points:
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- XXX
- XXX
- XXX
- XXX
- XXX
- XXX
- A summary of this discussion will be sent to Western Economic Diversification Canada and posted on their engagement page within two (2) business days. Make sure you check the department's page regularly for status updates on what Canadians are saying across the west.
- Date modified: